Linking a Digital Item to a Collection

General bug reports for the Archon software.

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Linking a Digital Item to a Collection

Postby hmengel » Thu Oct 23, 2008 1:12 pm

Hi ...
I just started using archon and I absolutely love it. My only issue thus far is that I cannot link my digital items to a collection. I can upload the digital photograph and it gives my my series and folder information, but not the collection. When I go to the digital library manager and to associate collection, I see the drop down box with "select one," but there are no options.
Can you give me a clue as to what I have done wrong? Also, when I look at the instructions in the manual, I do not have the opening screen in "Digital Library Manager" that allows me to search. I go directly to the screen that states, "Add One" and lists digital items which I have uploaded.
If you need more information from me or if you need me to re-explain, let me know!
Thanks a million!
Holly
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Re: Linking a Digital Item to a Collection

Postby aaserud » Sun Oct 26, 2008 1:41 pm

Dear Holly (and others that may help):

I have exactly the same problem when I try to implement Archon for the collections at the Niels Bohr Archive in Copenhagen. I should add that the digital document that I am downloading is a document belonging in a folder in a box in the collection that I want to connect it to. In fact, I aim to present all documents in the collection digitally this way. It would therefore make sense that an end user would find the document(s) when looking in the relevant folder in the relevant box in the relevant collection under Archon. Isn't that the idea of connecting digital documents to a collection in the first place? At least in my case, presenting information on collections unconnected with and separate from the list of digital documents (as it seems to me that I am at present compelled to do) doesn't make sense. I hope I have made myself clear enough. If not, please ask. And if I have misunderstood something, please tell me so. I look forward to having this cleared up, for, like Holly, I see great potential in Archon. But I feel that I need to solve this problem in order to continue.

Sincerely,
Finn
Finn Aaserud
Director
Niels Bohr Archive
Blegdamsvej 17
DK-2100 Copenhagen
Denmark

Work phone: +45 353 25220
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Re: Linking a Digital Item to a Collection

Postby prom » Thu Oct 30, 2008 3:19 pm

Holly and Finn. Archon should be allowing you to link digital content to either the collection or any component of it (series, box folder or item), that is the whole point of the system. If either one of you can give me access to your server so I can see this problem, I might be able to diagnose it. Please send me an email off list or a private message via the forum system. Also, can you tell me what version of archon you are running? I assume 2.2, right?
Chris Prom
Assistant University Archivist
Archon co-Project Director
217 333 0798
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Location: U Illinois

Re: Linking a Digital Item to a Collection

Postby hazlettr » Tue Nov 25, 2008 6:26 pm

I am having the same problem not being able to associate digital objects to a collection. How do I go about solving this problem?

Thanks,

Rachael
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Re: Linking a Digital Item to a Collection

Postby prom » Fri Jan 09, 2009 4:11 pm

I have a solution to this problem.

Quick version: Go into the admin interface->Archon Administration->Archon Configuration->Search By Classification. Set the radio button for search by classification to 'no.'

Full version. If you are using the collections manager but NOT using classifications, and this radio button is set to yes, it breaks digital content linkin. If you set the radio button to no, it should fix your problems. In future versions, this should not occur since we are setting 'search by classification' to 'no' by default.

Chris
Chris Prom
Assistant University Archivist
Archon co-Project Director
217 333 0798
prom
 
Posts: 144
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Location: U Illinois

Re: Linking a Digital Item to a Collection

Postby delevinson » Mon Jun 22, 2009 4:00 pm

Hi! I'm new with Archon, and have installed Archon 2.22 on Mac OS X 10.5 Server (PHP Version 5.2.8 & MySQL 5.0.67).
I am having problems with associating digital library items with
content in my collections. My plan is to associate several digital items
with a single folder, but I can only get a single item to do that at one
time. When I try to associate the second item in digital library manager,
the folder is not available as a menu choice. And then, when I look at
the first item, I can't even see the folder as being associated with
that. This happens when I view with Safari and Firefox for Mac OS, and IE for Windows.

How do I troubleshoot this? Thanks!
David Levinson
Systems Librarian and Academic Technology Specialist
Library and Information Technology
Lake Forest College
Lake Forest, Illinois 60045
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Re: Linking a Digital Item to a Collection

Postby ArchiveOne » Tue Jun 30, 2009 2:22 pm

I've experienced this problem too, but slightly different. For instance, one collection that I've created is "Lindenwood Photographs and Images"; within this I would like to create multiple sub-categories such as "Lindenwood Buildings", "Lindenwood Presidents", "Class Photos", and so on. After adding the second sub category, the link substitutes "view image thumbnails" for the original description. Upon adding the third sub category, the page for the parent collection ("Lindenwood Photographs and Images") will not show a link for any subsequent additions.

Will this be corrected with 3.0? When will 3.0 be released?

By the way, I love the way Archon is set up. I'm looking forward to seeing the changes you've made. Keep up the great work.

Paul Huffman
Lindenwood University
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Re: Linking a Digital Item to a Collection

Postby prom » Wed Jul 01, 2009 1:31 pm

David,

I have heard of this problem, but haven't actually seen it in our implmentation of Archon. If I understand correctly, you would like to link multiple digital library records to the same piece of content (i.e. a folder, or item record) in the content manager. If so, this problem should go away when we release version 3.0. We are on target to do that by the end of summer.

Chris
Chris Prom
Assistant University Archivist
Archon co-Project Director
217 333 0798
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Joined: Thu Sep 13, 2007 8:57 am
Location: U Illinois


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